Guide to the Evaluation of Educational Experiences in the Armed Services

Occupation Exhibit

NER-PS-001

PERSONNEL SPECIALIST
PS3
PS2
PS1
PSC
PSCS
PSCM

Exhibit Dates: 10/05–9/13.

Career Pattern
SN: Seaman (E-3). PS3: Personnel Specialist , Third Class (E-4). PS2: Personnel Specialist, Second Class (E-5). PS1: Personnel Specialist, First Class (E-6). PSC: Personnel Specialist, Chief (E-7). PSCS: Personnel Specialist, Senior Chief (E-8). PSCM: Personnel Specialist, Master Chief (E-9).

Description
Summary: Maintains military personnel financial records, including payroll, travel allowances, and reimbursements; performs related computations; prepares related reports; trains counsels evaluates and supervises military personnel with high degree of confidentiality. PS3: Performs routine office, receptionist, and customer service functions; data management of files, manuals and documents; prepares and maintains personnel records, using MSEXCEL, MSWORD, and MSPowerPoint; operates office equipment; prepares reports and correspondence, travel, and other personnel documents; processes vouchers for receipt and expenditure of public monies; applies Navy regulations in computation of pay, deductions, and reimbursements; applies Navy regulations in the preparation of leave records; prepares payroll checks; establishes and verifies ATM accounts; and verifies and processes dependency applications and leave documents. PS2: Able to perform the duties required for PS3; maintains educational manuals and materials; supervises numerous subordinates; provides input for personnel evaluations; processes more complex and difficult transactions areas allowances: audits mortgage agreements and COLA documents; pays: audits discharge and separation documents and dependency documents; banking: verifies certificates of deposit and audits checks for public vouchers; travel: audits travel claims; foreign currency: prepares purchase, disposition, gain or loss documents, and performs ATM physical security; installs automated disbursing system updates; may train subordinates; and monitors leaves, entitlements, and family separation allowances. PS1: Able to perform the duties required for PS2; uses interpersonal communication skills effectively; signs off on extraordinary issues; mentors career and academic recommendations; oversees service deployments and volunteer/community relations; prepares statistical summaries and reports; applies methods of work simplification; schedules work assignments; supervises subordinates; plans training; organizes the flow of work in the disbursing office; ensures accuracy of data base for personnel and pay records; prepares correspondence and messages; prepares budgets; handles cash funds; audits entries on statements and documents (for example, travel and foreign currency); and supervises subordinates. PSC: Able to perform the duties required for PS1; supervises and trains personnel in classification procedures; designs, compiles, delivers, and administers curricula and testing; serves as office manager; interprets and analyzes manpower authorizations; supervises the preparation and transmittal of documents; briefs and advises individuals; performs task analysis; supervises the operation of a disbursing office; monitors source data system for security requirements; interprets regulations and identifies disbursement procedures; audits reports, records, and vouchers; acts as liaison with payroll accounting; audits and recommends payroll practices and procedures; and functions as Chief Petty Office in facilitating transfers, separations, and payroll issues. PSCS: Able to perform the duties required for PSC; supervises, monitors, and evaluates local operations; manages workload; analyzes trends and forecasts; ensures quality control initiatives; conducts human needs assessments; counsels and mentors subordinates; assesses legal issues for service and civilian personnel; plans staffing surveys and analyzes survey results; organizes and schedules training programs; evaluates effectiveness of programs and initiates improvements; supervises a large finance establishment; establishes and administers training programs in pay procedures; evaluates local systems of internal control and submits recommendations concerning plans and procedures; prepares directives for the purpose of attaining organization goals and objectives; writes correspondence, directives, and instructions; prepares written staff studies; and witnesses documentation of discipline. PSCM: Able to perform the duties required for PSCS; performs organizational analyses; uses problem solving strategies; develops research reports; plans, organizes, implements, and controls activities in compliance with overall policy and directives; develops operating budgets and monitors expenditures; plans, organizes, implements, and controls activities; reviews personnel, equipment, and material requirements and forecasts future requirements; develops operating budgets and monitors expenditures; directs inspection and audit of the financial transactions of a disbursing office; enforces of disciplinary actions; conducts program and curriculum review; solves complex legal, financial, and career problems; and conducts interventions and recommends rehabilitation programs.

Related Competencies
Customer service procedures topics include complaints and adjustments, decision-making, dissemination of information, and transfer facilitation. Introduction to information systems technology topics include claims processing, data input, document preparation, EXCEL, MS Access, MS PowerPoint, MS Word, and travel expenses. Records management topics include claims processing, data input, document preparation, MS Access, MS Excel, MS PowerPoint, and MS Word. Accounting practices topics include claims processing oversight, record and payroll entries, signature authority, supply and budget responsibilities, and travel and expense oversight. Introduction to supervision topics include counseling, evaluation and performance appraisal, organizational staffing, planning, rewards motivation, and supervisory reports. Compensation and benefits procedures topics include calculations, leaves and entitlements, separation pay, and transfer. Management principles topics include academic advisement, career counseling, controlling, coordinating, handling extraordinary issues, leading, mentoring, organizing, staffing in a complex multi-faceted environment, volunteer and community relations, and work teams. Human resources management topics include job analysis, legal issues, payroll / accounting (liaison), payroll audits, personnel budgeting, reduction-in-force, staffing and promotions, training (design and development), and workforce diversity. Curriculum design and development topics include assessment and evaluation, cost analysis, course outline design, criteria for instructors, mode of delivery, objectives determination (programs and courses), and program integration and implementation. Quality assurance topics include regulatory policies and procedures, training, and work performance monitoring. Project management topics include evaluation, forecasting, human needs assessment, quality control, reporting status and progress to supervisors, task execution, trend analysis, and workload management. Legal issues in human resources topics include conflict mediation and resolution, conflict resolution, disciplinary actions, employee assistance programs, rights and responsibilities, and sexual harassment. Industrial psychology topics include disciplinary review board, emergency leaves, family counseling, intervention, and personal and professional career counseling.

Recommendation, PS3
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, and 3 in customer service procedures (10/06)(2/16).

Recommendation, PS2
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, 3 in customer service procedures, 3 in accounting practices, and 3 in introduction to supervision. In the upper-division baccalaureate degree category, 3 semester hours in compensation and benefits procedures (10/06)(2/16).

Recommendation, PS1
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, 3 in customer service procedures, 3 in accounting practices, and 3 in introduction to supervision. In the upper-division baccalaureate degree category, 3 semester hours in compensation and benefits procedures, and 3 in management principles (10/06)(2/16).

Recommendation, PSC
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, 3 in customer service procedures, 3 in accounting practices, and 3 in introduction to supervision. In the upper-division baccalaureate degree category, 3 semester hours in compensation and benefits procedures, 3 in management principles, 3 in human resources management, and 3 in curriculum design and development (10/06)(2/16).

Recommendation, PSCS
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, 3 in customer service procedures, 3 in accounting practices, and 3 in introduction to supervision. In the upper-division baccalaureate degree category, 3 semester hours in compensation and benefits procedures, 3 in management principles, 3 in human resources management, 3 in curriculum design and development, and 3 in quality assurance. In the graduate degree category, 3 semester hours in project management and 3 in legal issues in human resources (10/06)(2/16).

Recommendation, PSCM
In the lower-division baccalaureate/associate degree category, 3 semester hours in introduction to information systems technology or records management, 3 in customer service procedures, 3 in accounting practices, and 3 in introduction to supervision. In the upper-division baccalaureate degree category, 3 semester hours in compensation and benefits procedures, 3 in management principles, 3 in human resources management, 3 in curriculum design and development, and 3 in quality assurance. In the graduate degree category, 3 semester hours in project management, 3 in legal issues in human resources, and 3 in industrial psychology (10/06)(2/16).

THIS PAGE WAS LAST UPDATED ON 05/01/2016
ACE occupation reviews are conducted by faculty currently teaching at appropriately accredited colleges and universities. Faculty teams analyze the official occupation standards and validate the duties and requirements through service member interviews to determine if the content, scope, and rigor of the experiential learning align to current postsecondary curricula. A minimum of 3 faculty evaluators must achieve consensus on credit recommendations. Please see Faculty Evaluators - Home Page for more information.